Pool Contractor CRM
A CRM built for pool contractors.
Track every lead from first call to signed contract. Stop losing jobs to slow follow-up — and start every season knowing exactly where your pipeline stands.
Most pool contractors don't lose deals on price — they lose them on follow-up. A homeowner calls, gets a voicemail, and three weeks later signs with whoever called back first. A CRM built for how pool jobs actually close fixes that.
PoolBuilderHQ's CRM logs every lead, tracks your whole pipeline through pool-specific stages, and reminds you when a lead has gone quiet — so nothing slips through the cracks during your busy season.
Every lead in one pipeline
Log name, phone, email, source, and what they want — then watch each lead move from new to contacted to quoted to won.
Follow-up reminders
Get nudged when a lead hasn't been touched in too long, so the deals that close on persistence actually close.
Source attribution
Tag where each lead came from — Google, referral, yard sign — and learn which channels actually produce signed jobs.
Call notes & history
Keep every conversation attached to the lead, so you never ask a homeowner the same question twice.
Leads flow into projects
When a lead converts, it becomes a project without re-entering anything — the quote and job stay connected.
Free to start
The leads CRM, quote builder, and price book are included on the Free plan — no credit card required.
Frequently asked
What is a pool contractor CRM?
A pool contractor CRM is software that tracks your leads and sales pipeline — logging every prospect, reminding you to follow up, and showing where each potential job stands from first call to signed contract. PoolBuilderHQ's CRM is built specifically around how pool jobs are sold.
Do I really need a CRM for my pool business?
If you're losing track of leads or forgetting to follow up, yes. Most pool jobs are won by the contractor who follows up fastest and most consistently. A CRM makes that automatic instead of relying on memory and sticky notes.
Is PoolBuilderHQ's CRM free?
Yes. The leads CRM is included in the Free plan along with the quote builder and price book, at no cost and with no credit card. You upgrade only when you need the homeowner portal, payments, team access, and unlimited projects.
Built for pool builders. Free to start.
Create your account in under a minute. Upgrade when you're ready.