Invoicing & Payments
Get paid faster on every pool job.
Send milestone payment requests the day a phase is done and collect deposits, progress payments, and final balances online — no more waiting on mailed checks.
Late payments are a cash-flow killer. You've got subs to pay and equipment to order, and if a homeowner is slow on a progress payment, everything downstream stalls. Checks add a week to every payment cycle.
PoolBuilderHQ lets you send a payment request the moment a milestone is hit — tied to real, visible progress — and collect it online through Stripe. Deposits, progress payments, and final balances clear in days, not weeks, so your cash flow stays ahead of your costs.
Milestone-based requests
Tie every payment to a visible milestone — deposit, excavation, shell, equipment, final — so homeowners pay on progress they can see.
Online payments via Stripe
Collect deposits and progress payments online, processed the same day, instead of waiting on mailed checks.
Send the day it's done
Fire off the request the moment a phase completes — momentum gets you paid faster.
Automatic tracking
See which payments are pending, paid, and overdue at a glance, so nothing slips.
Protect your cash flow
Keep payments ahead of your costs so you're never funding a homeowner's job out of pocket.
Connected to the build
Payments tie back to project phases, so invoicing isn't a separate, disconnected chore.
Frequently asked
What is pool invoicing software?
Pool invoicing software lets you bill homeowners for a pool job — ideally tied to construction milestones — and collect payment online. PoolBuilderHQ sends milestone payment requests and collects deposits, progress payments, and final balances through Stripe.
How does it help me get paid faster?
By tying payment requests to visible milestones and sending them the day a phase completes, then collecting online via Stripe instead of by check. Online payments clear in days rather than the week-plus a mailed check adds to every cycle.
Is invoicing included for free?
Online payment requests are a Pro feature. You can start free with leads and quoting, then upgrade to Pro to send milestone payment requests along with the homeowner portal, team access, and unlimited projects.
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