Pool Project Management
Run every pool build from one board.
Track each job through its phases — permit to plaster — keep your crew aligned, and give homeowners a window into progress without the constant phone calls.
Running one pool, you can hold the whole project in your head. Running four, you can't. You need a system where anyone on your team can answer 'where is this job?' without calling you — and where the homeowner can see progress without blowing up your phone.
PoolBuilderHQ tracks every build through standardized pool phases, keeps your crew and subs aligned, and gives each homeowner a portal — so multiple jobs move forward without everything routing through the owner.
Pool-specific phases
Move each build from permit and excavation through gunite, tile, decking, equipment, and plaster — visible at a glance.
Whole-team visibility
Your foreman, office, and subs see exactly where a job stands without a phone call.
Photos & documents
Attach site photos, permits, and plans to the job so everything lives in one place.
Homeowner portal
Each homeowner sees their current phase and photos and can message you — cutting 'where are we?' calls.
Subcontractor access
Give subs scoped access to just the jobs and phases they're on, so they're ready before you call.
Milestone payments
Trigger a payment request the day a phase completes, tying cash flow to real progress.
Frequently asked
What is swimming pool project management software?
It's software that tracks pool construction jobs through their phases, coordinates the crew and subcontractors, stores job documents and photos, and keeps homeowners informed. PoolBuilderHQ does this with phases built specifically for pool construction.
How does PoolBuilderHQ help me run multiple pool builds at once?
Every build is tracked against the same pool-specific phases on one board, so you can see where each job stands in seconds. Your crew and subs get visibility without calling you, and each homeowner has a portal — so the owner stops being the bottleneck.
Is there a free version?
The Free plan lets you run up to three active projects with the leads CRM and quoting tools. The homeowner portal, subcontractor access, and unlimited projects are part of the Pro plan.
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